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Meeting - some important points to keep in mind

Meetings are the one of the best ways for communication. Best thing is that you get the feedback instantly from the team and you can communicate easily by adding some presentations in it. 
So here are some keypoints to notice during your meeting time
Here we take an example that u have to introduce a new work startegy to team and you have to conduct a meeting for that.

* Notify all the person as soon as possible and them give time to them to finish their other all work before meeting so that they attend the meeting with free mind.
* Make sure that u give them an idea about what the meeting is going to be so that they can come with a well prepared mind.
*  Reach before everyone and keep all your data and presentation ready before all the people come. Check for your device if you are going to add some presentation on screen.
* Give them upto 5 minutes more to reach in meeting.
* Do not lie about time , rather then saying it for half hour meeting and then taking it to the 45 minutes you better tell them its a one hour meeting and finish it in 45 minutes.
* Tell them about the benefits first , by doing this way they will be more concious about the meeting
* Do not be too much dependent on presentation make it briefly but take it for your reference only and speak in your own words. That brief data made by you can we used by others in case they do not get any point in meeting.
* Ask people on time to time that they are getting the data or not in between the meeting.
*  Make your data and use the words used in it according to your team level so that they can easily understand it  otherwise they will feel like fell in pithole and sitting next to magician like Alice in wonderland.
* Keep yourself fully prepared with data the so that if anyone may ask any question then you would be able to answer him.
* Show them that you value there opinion and time.
* Make sure that there are  water bottles available in the meeting room and if meeting is going to be long provide them refreshment like tea or coffee it will help them to stick for a long time.
* After the meeting give a thanks message to everyone and ask them for their opinions and feedback.
* check for the feedback if answers are not satisfactory then reschedule the meeting after all it is for productivity and results .
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Physiobites said…
Thnks for always sharing such amazing ideas
August 1, 2020 at 11:59 AM
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